Your Complete Guide to Hiring a Remote Bookkeeper with Mehasa Consulting

Remote work, especially on essential activities like bookkeeping, has taken a more prominent position than ever in the rapidly changing business world today. Bookkeeping, sometimes described as one of the most essential functions of a business, acts as the foundation for financial planning and operations. In just as much as a GPS keeps a journey on course, so does bookkeeping.

Hiring a remote bookkeeper can be a game-changer, especially when working with a trusted firm like Mehasa Consulting. This guide will explore everything you need to know about remote bookkeeping and why Mehasa Consulting could be the right partner for your business.

What is Remote Bookkeeping?
Remote bookkeeping is the distant management of a company’s accounts, transactions, and records. It is often operated through cloud-based accounting software. Thus, a remote bookkeeper indeed works from a remote location as well, performing tasks that include data entry, processing invoices, and preparing financial reports-all from his or her own desk.

Through Mehasa Consulting, businesses now get bookkeeping done professionally at a cost price minus the overheads that would have been paid towards a salary by an in-house team. There are two major benefits with remote bookkeeping:

Low-cost: With no office to rent, utilities, equipment, etc., remote bookkeepers save you money while they deliver quality financial services to you.
Scalability: Whether you have a small start-up or a growing mid-sized business, remote bookkeeping scales services to match your changing company.
Expertise at Your Fingertips With Mehasa Consulting, you gain access to seasoned bookkeepers familiar with industry best practices and dedicated to timely, accurate financial services.
How does remote bookkeeping work? 
The hiring process for a remote bookkeeper typically involves the following key steps:
1. Provide Access
First, you will grant access to outsourced bookkeeping to your outsourced bookkeeper through safe cloud-based accounting software. Data transfer with the greatest safety measures at Mehasa Consulting are maintained within encrypted systems keeping your private information protected.

2. Data Analysis
After getting access, the remote bookkeeper shall look at your company’s financial history records to analyze the state of your books at hand. Then, gaps or differences and things that need improvements shall be identified.

3. Meeting Needs
The remote bookkeeper will analyze your specific needs in business—whether to provide you with monthly financial reports, expense statements, or help in preparing the tax. Knowing exactly what you want is important to customizing it for your business.

4. Data Processing
The distant bookkeeper will then process all your financial data by categorizing transaction, handling invoice, and up-to-date record based on plan.

5. Reports to be Presented
The distant bookkeeper will deliver a rich financial report that captures all these key metrics and insights pertaining to cash flow for recommending the health of your business’s financial condition.
Jobs Managed by Distant Bookkeeper
Distant bookkeepers undertake any number of tasks necessary in the running of your organization’s financial processes:

Preparing Financial Statements: Developing income statements, balance sheets, and cash flow statements that will give you an overview of your financial health.
Reconciling Accounts: Ensuring that your accounting records are aligned with the bank statements and other financial documents.
Invoice and Payment Processing: Managing vendor invoices, creating purchase orders, and ensuring timely payments.
Accounts payable: Managing accounts payable is handling bills and accounts receivable. It’s essential that those accounts are accurate and updated.
Bank Reconciliation: Making sure that everything done is mirrored on your bank statements
Payroll Processing: Accurate and timely processing of all employee payments and also ensure the tax withholding are appropriate.
Financial Record Keeping : The record is kept so as all the transactions are organized; thereby, the record is always updated, accurate, and very precise.
Profit & Loss Reporting: It involves keeping records and reporting profitability about your business.
Cash Flow Management: This tracks and controls the inflow and outflow of money into and out of the business.
Software Used by Mehasa Consulting Remote Bookkeepers
In providing high-quality services, Mehasa Consulting uses advanced software tools. Some of the most common ones applied include the following:

Xero: It is a tool highly suited to small and medium-sized companies. This provider offers cloud-based accounting, as well as bank feeds and invoicing.
QuickBooks: QuickBooks is very user-friendly and manages finances, payroll, and taxes, making it perfect for small businesses.
Zoho Books: Zoho Books is widely used by small to medium-sized businesses for invoicing, expense tracking, and reporting.
FreshBooks: FreshBooks is ideal for freelancers and entrepreneurs because it simplifies the process of invoicing and project management.
NetSuite: In bigger companies, such operations as financial planning, inventory management, and revenue recognition will be automatically run through NetSuite.
Through these services, Mehasa Consulting will ensure that your financial information is safe, reliable, and available in real-time.
Drawbacks of Implementing Remote Bookkeeping
Despite the many advantages of remote bookkeeping, there are also some disadvantages that must be discussed:

Data security: the most critical aspect is the safeguarding of financial data. Mehasa Consulting uses cloud-based, encrypted solutions in a way that protects your highly sensitive financial data.
Communication Barrier: While working from remote, communication plays a vital role. Right tools like Zoom and Slack assure effective collaboration.
Access to Technology: Proper accounting software and hardware are essential. Here at Mehasa Consulting, we ensure that technology needed is available to both parties.
Time Zone Differences: If your bookkeeper is at a different time zone, it might be a hassle. However, we work from different time zones with many clients and ensure that every deadline is met without incident.
Tracking Productivity : Remote work is difficult to be monitored. Mehasa uses performance metrics and regular progress updates to ensure that tasks are completed efficiently.
Compliance Issues: Adhering to local tax laws and regulations will be a challenge when dealing with numerous regions. Mehasa Consulting keeps abreast of tax law changes so that the practice is always compliant and avoids such penalties.

Steps to Install Remote Bookkeeping for Your Company
The following are key steps for installing remote bookkeeping using Mehasa Consulting.

1. Requirement Analysis for Your Business
Identify the services your business needs in accounting, such as payroll processing, tax preparation, or recurring financial reporting.

2. Select Accounting Software Decide
on accounting software that aligns with your needs and works well with a virtual bookkeeper. We support a wide range of cloud-based products at Mehasa Consulting such as QuickBooks, Xero, and Zoho Books.
3. Engage our Virtual Bookkeeper at Mehasa Consulting
Partner with a reputable provider who can assign an expert bookkeeper to you, depending on your business size and financial needs.

4. Implement Safe Data Exchange
Continue to use secure file exchange via encrypted tools such as Google Drive, Dropbox or built-in accounting software tools.

5. Communication Protocols
Establish a routine of check-ins, updates, and reporting intervals that ensure there is open communication between you and your remote bookkeeper.

6. Monitor and Review Regularly
The idea, therefore, is to view such financial reports regularly to validate accuracy or ascertain relevance regarding your business goals.

Good Remotely Accounting and Bookkeeping Practices

To achieve the full benefits of bookkeeping services remotely, take the following best practices:
Use the Right Software Take leverage of cloud-based tools by allowing remote access such as in software forms available. Make use of Xero Quick Books, or Zoho Book’s.
Make sure to create a transparent workflow in terms of invoicing, payment, and tax preparation processes.
Make sure your communication is safe and up-to-date with Slack or MS Teams.
Always back up data on the financial records to minimize the chance of interruption.

Benefits of hiring a remote bookkeeper with Mehasa Consulting
Improved Security: State-of-the-art cloud services and encryption make sure your financial information is safe.
Data-Driven Decisions in Real Time: With real-time reporting, you can make timely data-driven decisions.
Manage Stress: Let your remote bookkeeper handle everyday bookkeeping tasks while you focus on business growth.
Experienced and Flexible Experts: Highly experienced bookkeepers, with a flexible, scalable solution for your business needs.
Cost and Time Savings: Saves on overheads that occur in-house and avails low-cost, high-quality bookkeeping services.
Final Word
Mehasa Consulting is always good to hire as a remote bookkeeper for your business. All financial work will be done by professionals, which will save your time and money, and you can always rely on your financial records being correct and up to date. A small startup or even an established company will benefit from remote bookkeeping because this may give way to scalability and flexibility, allowing you to focus on what really matters: growing your business.

Mehasa Consulting makes things easier for you so you could have less complex books keeping your finances stress free. Contact us today for all the help you may need now!
Bonus Tips on Virtual Bookkeeping

Hire an Indian Accounting Firm: For very competitive accounts, an Indian accounting company such as Mehasa Consulting offers the best affordable prices and very professionally equipped professionals.
Employ a company not a person: It ensures continuity and access to the various experts which reduces the risks of individual availability.
Read reviews and feedback: Read from what clients have to say in their reviews about the service and the reliability of the same in choosing a right partner for business.
If you are looking to optimize your financial activities and cut back on overhead, remote bookkeeping through Mehasa Consulting can be an ideal choice for you. Contact us today to take that next step with your business’s financial planning.